Cancel the automatic invitation of the schedule

Cole Amaris 0 Reputation points
2026-08-30T23:51:57.6+00:00

My name is automatically entered in the lead (Praha), and it is automatically accepted.

Because of this, I can't confirm my real schedule, so I'd like to ask how to exclude other things besides my real schedule.

Outlook | Web | Outlook on the web for business | Calendar
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  1. Teddie Dang 1,180 Reputation points Independent Advisor
    2026-08-31T00:37:13.1766667+00:00

    Hi @Cole Amaris

    Outlook does not provide a general option to automatically exclude calendar items based on the organizer or calendar name. Therefore, changing a standard Outlook calendar setting alone may not prevent these entries.

    If events from Praha are being automatically added to your calendar and automatically accepted, the first step is to determine where those events are originating.

    Could you first confirm whether only the events associated with Praha are automatically accepted and added to your calendar, or whether all meeting invitations are automatically accepted?

    If it happens only with Praha, this is more likely related to how the Praha calendar, group, resource, or scheduling system is configured, rather than a general OWA calendar setting.

    You can also open one of the automatically accepted events and check the Organizer, Calendar, and Required/Optional attendees fields. If a delegate, shared calendar, or resource is involved, this information can help identify what is automatically creating or accepting the event.

    If your goal is simply to avoid these entries affecting your view of your schedule, please also confirm whether Praha appears as a separate calendar in Outlook. If so, you may be able to hide that calendar from view while keeping your personal calendar visible.

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  2. AI answer

    2026-08-30T23:52:08.7066667+00:00

    In Outlook on the web, two different features can cause calendar items to appear or be handled automatically:

    1. Events from email
      • Go to Settings > Calendar > Automatic processing.
      • Under Events from email, select Don't add events to my calendar from email if unwanted items are being created from email.
      • If needed, clear the individual event types that should not be added.
    2. Automatic meeting handling / auto-processing
      • In Outlook, automatic processing settings control how meeting invitations, responses, and notifications are handled.
      • If conflicting meetings are being auto-declined because of Copilot Calendar Instructions, check Settings > Copilot > Calendar instructions and remove or update instructions such as “Always decline meetings that conflict with existing meetings.”
      • Microsoft notes that Outlook also has a separate built-in auto-decline conflicts setting. For consistent behavior, use either the built-in setting or Copilot instructions, not both.

    If the issue is that a recurring invitation such as a no-meeting day plan is being added automatically, open the invitation and Decline it. If already joined, select Edit on the No-meeting day card, or End plan to stop it.

    References:

    AI-generated content may be incorrect. Read our transparency notes for more information.

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