How to Accept/Decline on Classic Outlook but not send an email?

Question

How to Accept/Decline on Classic Outlook but not send an email?

Stephen_pol 20

How can I accept or decline a meeting but do not send a response on classic outlook so that the meeting is updated but the organiser is not emailed?

If I do it on https://outlook.office365.com/calendar/ would that work?

*Edit AI suggested that I could do it on office365 but I tried that and the only option is to email the organiser. I am assuming for new invites that might work but on existing ones it definitely does not work, so I'm hoping there is another workaround??

I know the New Outlook app has the option to not email but I can't get it at the moment.

PS the design of Microsoft needs to be better considering the large number of daily users.

Stephen_pol 20 Reputation points

2026-03-13T03:25:16.0166667+00:00

To add to the answer from Hani-Ng, I discovered that I can accept but not send an email on the iPhone app.
Hani-Ng 8,795 Reputation points Microsoft External Staff Moderator

2026-03-13T05:13:15.5133333+00:00

Hi Stephen_pol

Thank you so much for sharing this information.

Answer accepted by question author

0 additional answers

Your answer

Stephen_pol 20 Reputation points

2026-03-13T03:25:16.0166667+00:00

To add to the answer from Hani-Ng, I discovered that I can accept but not send an email on the iPhone app.
Hani-Ng 8,795 Reputation points Microsoft External Staff Moderator

2026-03-13T05:13:15.5133333+00:00

Hi Stephen_pol

Thank you so much for sharing this information.

Answer 1

Hani-Ng 8,795 Microsoft External Staff Moderator

Hi Stephen_pol

Thank you for reaching out to the Q&A Forum.

Based on your description, I also tested this on my device and realized that in Outlook Web App (https://outlook.office365.com/calendar/) and New Outlook, you can accept or decline without sending a notification by unchecking the "Email Organizer" box.

User's image

In case a response was already sent and you want to edit without notification, you can go to the meeting, choose Change, and uncheck "Email Organizer" and update again.

User's image

If this is not your concern, could you please send me a screenshot showing the issue so I can better understand?

I hope this information proves helpful and I look forward to your response!

Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

Hani-Ng 8,795 Reputation points Microsoft External Staff Moderator

2026-03-10T05:02:39.0533333+00:00

Hi Stephen_pol

I just wanted to quickly check in to see if you have any updates or need any additional information. Please feel free to let me know!
Stephen_pol 20 Reputation points

2026-03-12T02:38:11.3+00:00

Sorry I didn't get notified that you had replied. Yes that worked thanks although it would be better if the "Email Organiser" was unchecked by default, as most get too many emails. I doubt that will ever reach Microsoft but hopefully someone sees it.
Hani-Ng 8,795 Reputation points Microsoft External Staff Moderator

2026-03-12T03:18:37.6033333+00:00

Hi Stephen_pol

Thank you for your response.

You can try submitting feedback directly to Microsoft via Outlook > Help > Feedback. This way, the Microsoft engineering team will be made aware of the behavior and, hopefully, investigate it further.

Best regards.

Share via

How to Accept/Decline on Classic Outlook but not send an email?

0 additional answers

Your answer