Outlook signature has changed spacing

Brandi Naquin 55 Reputation points
2026-02-22T21:32:11.6966667+00:00

My Mac updated last night and now my signature in outlook has spacing that was not previously there. When I go into the signature tabs to fix this, it appears as normal. How can I change this without changing it every time I create an email?

Outlook | MacOS | New Outlook for Mac | For business

8 answers

Sort by: Newest
Most helpful Newest Oldest
  1. Brandi Naquin 55 Reputation points
    2026-02-23T02:18:46.9466667+00:00

    I created a new signature and it is no longer auto adjusting the space.

    Was this answer helpful?

    2 people found this answer helpful.
  2. Anonymous
    2026-02-23T00:42:22.3133333+00:00

    Hi @Brandi Naquin 

    Thanks for reaching out to the Microsoft Q&A forum.    

    I tried to reproduce your situation on my test Mac running macOS Sequoia 15.7.1 with Outlook for Mac version 16.106, and the signature did not show the spacing you described. 

    To better understand your situation, may I clarify the following? 

    1. Does this behavior also appear in Legacy Outlook for Mac? 
    2. What is your current macOS version and Outlook for Mac version? 

    In the meantime, you may try creating a completely new signature to see whether the behavior persists. 

    If all other troubleshooting steps do not help, you may also consider uninstalling Outlook for Mac and reinstalling it using the updater.pkg, which can be downloaded from: Update history for Office for Mac - Office release notes | Microsoft Learn 

    I hope this provides some additional insight. If you have any updates, please feel free to share them.  I look forward to hearing from you. 

    Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

    Was this answer helpful?

  3. AI answer

    2026-02-22T21:32:19.1266667+00:00

    If your Outlook signature has changed spacing after a Mac update, it may be due to how the signature is rendered in the email client. Here are a few steps you can take to address this issue:

    1. Check Signature Formatting: Go to the signature settings in Outlook and ensure that there are no extra spaces or line breaks in the signature. Sometimes, hidden formatting can cause issues.
    2. Simplify the Signature: If your signature contains complex formatting (like tables or multiple fonts), try simplifying it. Use basic text formatting and avoid special characters, as they can sometimes lead to rendering issues.
    3. Create a New Signature: If the current signature continues to have spacing issues, consider creating a new signature from scratch. This can sometimes resolve hidden formatting problems.
    4. Update Outlook: Ensure that your Outlook application is updated to the latest version, as updates can fix bugs related to signature rendering.
    5. Contact Support: If the issue persists, consider reaching out to Microsoft support for assistance, as they may have specific solutions for your version of Outlook on Mac.

    Unfortunately, there is no direct setting to automatically adjust spacing for signatures in every new email, so these steps may help you manage the issue more effectively.

    AI-generated content may be incorrect. Read our transparency notes for more information.

    Was this answer helpful?

    1 person found this answer helpful.

Your answer

Answers can be marked as 'Accepted' by the question author and 'Recommended' by moderators, which helps users know the answer solved the author's problem.