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Complete Program Setup for a Viva Glint survey

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The Program Setup page is the first section in Program Summary for a Microsoft Viva Glint survey. The Viva Glint admin role is to define the basic settings and confidentiality for all cycles within this survey program.

Screenshot of how to access Program Setup from Program Summary.

Define the basics for your Viva Glint program

Use the information in the table to help you set up each field. Not all fields are available for every survey type. For that information, see the Survey types column. Use the question mark symbol for more guidance.

Define the basics

In the first section on the Program setup page, define, enable, or disable each field:

Field Description Examples/Tips Survey types
Program Name Used in survey and email communications, reporting, and is visible to survey respondents Engagement, Manager Effectiveness, 30-day Onboarding All
Administrators This role can set up, manage, edit, and report on all surveys in the entire program Manage Programs must be enabled for the name to appear in the search box. All
Default language The default language for survey participants Dropdown menu selections are based on survey languages set up in General Settings All
Additional languages Populated with languages set up for your organization in General Settings. Be sure survey items are available in all languages chosen. To remove languages, select the X next to the language name. All
Admin Notifications to These admins are notified of upcoming surveys and are determined in General Settings. Each survey should have at least one admin in this role who is notified before the survey goes Live. Use the Search add names. Recurring and Ad Hoc
Suggested actions available Enables Users to create goals. Toggle to enable or disable All
Response Window The number of days a user has to submit a survey once it generates. Enter a number of days. Viva Glint defaults to 14. Lifecycle and Always-On
Waiting Period Between Surveys or Next Survey Available The number of days before a user is eligible to take the survey again. Enter a number of days. Viva Glint defaults to 365 days for Lifecycle and one day for Always-On. Lifecycle and Always-On
Eligible for Nudges Timely messages designed to help managers take action Toggle to enable or disable. Recurring and Ad Hoc
Allow survey resubmission Allow survey takers to retake their surveys. All previous responses are deleted Toggle to enable or disable. Recurring, Ad Hoc, and Lifecycle
Enable Team Conversations Helps managers and survey takers feel like their feedback is heard and acted upon. Managers receive a personalized summary presentation of survey results. Helps your managers share results, pick Focus Areas, and identify next steps through a guided interactive conversation. Recurring
Auto-expand comments input With this enabled, a comment box shows after each survey item is posed to a survey taker and the survey taker must manually move to the next question if they are ready. Enabling this feature allows the survey taker to see and consider using the comment box. Disabled, the survey automatically moves to the next item. Disabled by default. Toggle to enable. This feature prompts more detailed and actionable insights by survey takers, increasing survey engagement. All
Enable Team Conversations Sharing Allows managers to share a read-only version of their feedback summary presentation before or after meetings with their team. Enabled by default when Team Conversations is enabled. Recurring

Set up the Confidentiality section

In this second section, define what information survey takers see to explain how you protect their privacy. Use the question mark symbol and Learn more for further guidance.

Field Description Examples/Tips
Confidential responses Promotes accurate feedback Enabled to Custom Confidential by default
Enable export of raw survey responses Enabling this functionality allows admins to export ungrouped, identifiable survey responses. Disabling this function permanently disallows access to or export of those responses, including the ability to transfer the data to a third party. Learn more about raw survey access
Company message to survey participants Allows organizations to add more details tailored to their organization, aiming to ensure that individuals participating in surveys are well informed. Clients may wish to append information like specifying the organizational roles with access to identifiable responses or designating appropriate points of contact within the organization for inquiries or concerns related to the survey. You can also add guidelines on the proper utilization of the survey and direct respondents towards their company-specific resources for more details. This text gets added at the beginning of the survey under the title "Message from [<Client_Name>]," directly following Glint's confidentiality statement. Use the following format to add a link to information: [Display text](link). For example: [Contoso handbook](http://www.contoso.com).
  • Translations for the Company Message must be done manually.
  • The character limit for the Company Message to Survey Participants is 1,024
  • Survey level custom messaging takes precedence. Custom messaging set up in General Settings but edited at the survey level, overrides the initial messaging.
  • Employee Lifecycle surveys often target only a few individuals. For this reason, reducing your confidentiality threshold helps protect their privacy.
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    Select Save Changes or the right-facing arrow symbol to save. Now continue to the next set up section of Program Summary.