Upload your employee attributes to Viva Glint
User file imports help admins to keep users current with their organization's HRIS system. During the Platform Setup, learn how to upload employee data in the Microsoft Viva Glint application.
Warning
For security reasons, never email your employee attributes file.
Caution
Ensure that all Company Admin users are included in your first file upload, with Employee IDs that match the IDs in Viva Glint. If not, Company Admin users will be deactivated and lose access to the platform.
File requirements
Use the employee data file checklist to ensure that your data meets all of Viva Glint's requirements.
Import employee data
The import function allows you to quickly modify employee records in bulk and add new users.
Tip
Update your employee file on a regular basis. Ensure that your latest employee attributes have been sent and uploaded prior to a survey launch as your attributes can't be changed at the point of survey launch.
Process for import of employee attributes
The following steps guide you through the process of importing the attributes manually:
Select the Configuration symbol.
In the Employees section, select People.
Select Import and then choose Edit Employee List and Details.
Select the checkbox when updating all employee records, both in the file and in the system.
Drag and drop your file or browse to choose it. Select Upload File. A message appears, informing you that an email sends once the upload is ready for review and confirmation.
Then, select Close.
After receiving the file upload email, go to the People page to confirm your upload.
- Alternatively, refresh the People page to monitor the upload status in the progress bar at the top of the page.
Select the Review Upload button in the top right of the People page.
In the Confirm your import dialog that appears, before selecting Confirm Import:
Confirm that the employees moved to inactive count is accurate.
Confirm that the employee change count is accurate.
Confirm that the employees added count is accurate.
Troubleshoot errors as needed.
Note
- Only the user performing the upload receives an email when the file has processed.
- If the file isn't confirmed within 60 minutes of upload, it's cancelled.
Update your employee data regularly
Your company can send employee data updates whenever necessary and based on whatever cadence works best for you. Some companies send daily, weekly, or monthly updates, while others don’t forward updates until they're ready to launch a survey.
Tip
Update your employee data weekly, or at least at a regular cadence.
If you have fewer than 10,000 employees, a daily feed of the full file should be sufficient, and you won’t have to send an incremental file. If you have a large employee base with several attributes (50+), sending full files 1-2 times per month with daily incremental files may make more sense for your company’s needs.