Use Insomnia with Dataverse Web API

There are many client API tools you can use to authenticate to Microsoft Dataverse environments to compose and send Web API requests. These tools make it easier to learn, test, and perform ad-hoc queries using the Dataverse Web API.

This article has two goals:

1. Demonstrate a strategy to authenticate and connect to Dataverse using Insomnia API client with a Microsoft Entra application (client) ID provided by Microsoft that is preapproved for all Dataverse environments. This means you don't need to register an application to get started using the Dataverse Web API.
2. Introduce you to some basic data operations you can perform using the Dataverse Web API in the context of the Insomnia API client. This way, you can use Insomnia to continue to experiment and learn about the Dataverse Web API.

Privacy

Requests you send with client API tools contain information that could be sensitive. Many developers don't want to have this information uploaded to a cloud service.

The Insomnia local Scratch Pad doesn't require that you create an account and doesn't store information about requests you send. The instructions provided here describe how to use Insomnia local Scratch Pad only. You can choose to create an account and use all the Insomnia features if you wish. If you want a version that has no options to create an account and is focused on privacy, see Insomnium.

Install Insomnia

See the Insomnia documentation for steps to install Insomnia. The instructions are different for macOS, Windows, and Linux.

For Windows, the installer is an executable (exe) that you download and run. When the installation completes, you might be offered different options. These options shouldn't interfere with the instructions in this article, but they might change. At the time this article was written, these options were presented:

• For the option to enable features to sync data with the cloud, choose Keep storing locally in Local Vault.

• For the option to create an account, choose Use the local Scratch Pad. Learn more about Insomnia Scratch Pad

  

Configure the base environment

Use Insomnia environments to store environment variables. Environment variables are a JSON object containing key-value pairs of data that you can reference for many purposes.

The base environment is assigned to every workspace and the variables within it can be accessed throughout the workspace.

1. After you open Insomnia, select the gear icon next to the base environment to open the Manage Environments dialog. Or use the Ctrl + E keyboard shortcut.

2. Copy the following JSON:

   {
      "url": "https://yourorg.api.crm.dynamics.com",
      "version": "9.2",
      "webapiurl": "{{ _.url }}/api/data/v{{ _.version }}/",
      "redirecturl": "https://localhost",
      "authurl": "https://login.microsoftonline.com/common/oauth2/authorize?resource={{ _.url }}",
      "clientid": "51f81489-12ee-4a9e-aaae-a2591f45987d"
   }
   

3. Paste the JSON into the base environment.

4. Edit the url property value and replace the https://yourorg.api.crm.dynamics.com value match the URL for your Dataverse environment.

   You can find the Web API endpoint for your environment using the instructions in View developer resources. Remove /api/data/v9.2 from the Web API endpoint URL. This URL must end in dynamics.com.

   You should expect that the references to the _.url and _.version variables might not resolve immediately, so you see warnings like this:

   

   However, after you close the window and reopen it, you can see that the variables are now known and resolved.

   

Create sub environments (optional)

If you only ever need to connect to a single Dataverse environment, you can just use the base environment. If you need to connect to multiple environments, you can create sub environments for each Dataverse environment. For example, you can create a sub environment for your development and test Dataverse environments.

1. As you did with the base environment, select the gear icon next to the base environment to open the Manage Environments dialog. Or use the Ctrl + E keyboard shortcut.

2. Select the icon to create a new environment. Environments can be shared or private. Choose Private environment.

3. Double click the name of the New Environment you created and rename it as you like, you can give it the name of the Dataverse environment you want to connect to, or something like Dev environment.

4. Copy the following JSON:

   {
      "url": "https://yourdevorg.api.crm.dynamics.com"
   }
   

5. Paste the JSON into the environment you created.

6. Edit the url property value to represent the Web API endpoint for your other environment, just as you did for the base environment.

   Note

   You only need to include the url property in the sub environment. When the sub environment is selected, this value will override the url value specified in the base environment. You can also include any of the 5 other properties if you wish, but the url property value is the only one that is different for each Dataverse environment.

Configure requests

After you configured your base environment and any sub-environments, you're ready to configure a request.

1. Select the New HTTP Request button, or use the Ctrl+N keyboard shortcut.

2. After the HTTP method, which is GET by default, type _. and wait a moment. Insomnia shows a list of available variables to choose from:

   

3. Choose the _.webapiurl variable. The URL PREVIEW field should show the value using the url property value for your selected environment.

4. In the Auth tab, use the drop-down to select OAuth 2.0 AUTH TYPE.

   

5. Edit the authentication configuration as shown in the following table, using the environment variables you created:

   Field	Value
   GRANT TYPE	Implicit
   AUTHORIZATION URL	_.authurl
   CLIENT ID	_.clientid
   REDIRECT URL	_.redirecturl

6. Select Send.

   A dialog should open to enter the credentials for the environment.

   After you enter your credentials, you should see results in the Preview pane that look something like this:

   {
   "@odata.context": "https://yourorg.api.crm.dynamics.com/api/data/v9.2/$metadata",
   "value": [
      {
         "name": "aadusers",
         "kind": "EntitySet",
         "url": "aadusers"
      },
      {
         "name": "accounts",
         "kind": "EntitySet",
         "url": "accounts"
      },
      {
         "name": "aciviewmappers",
         "kind": "EntitySet",
         "url": "aciviewmappers"
      },
      {
         "name": "actioncards",
         "kind": "EntitySet",
         "url": "actioncards"
      },
      ...
   

   This result is the Web API service document. You view the service document by sending a GET request to the root of the Web API service url. It lists the entity set names for all the tables in your Dataverse environment. When you can see the service document, you have successfully authenticated to your Dataverse environment.

   Tip

   This is a convenient way to find or verify the entity set name for a table you are working with.

View the CSDL $metadata document

The Common Schema Definition Language (CSDL) $metadata document is the source of truth for everything related to Web API. You will want to reference it frequently.

1. Edit the URL by appending $metadata?annotations=true after the _.webapiurl variable. The URL should be:

   GET _.webapiurl $metadata?annotations=true

2. Select Send.

In the Preview pane, you should see a message saying Response over 5MB hidden for performance reasons, with the options to Save To File and Show Anyway. The file is large, but you should be able to preview it without problems.

Find definitions of types

CSDL $metadata document is large. The Insomnia preview provides a response filtering tool at the bottom. You can use XPath queries to filter the response to find what you need. The following table shows some examples:

Learn more about the types defined in the CSDL $metadata document

Send a WhoAmI request

Now that you're authenticated, modify your request to invoke the WhoAmI function. Because WhoAmI is a function, you use a GET method. This function has no parameters, so it's easy to use. Learn more about using Web API Functions

1. Edit the URL by appending WhoAmI after the _.webapiurl variable. The URL should be:

   GET _.webapiurl WhoAmI

2. Set request headers.

   As described in HTTP headers, each Web API request should have a specific set of request headers and you might need to modify header values for different behaviors.

   In the Headers tab, select the Add button to enter each of the following common headers:

   Header	Value
   Accept	application/json
   OData-MaxVersion	4.0
   OData-Version	4.0
   If-None-Match	null
   Prefer	odata.include-annotations="*"

   These headers don't change the behavior of the WhoAmI function, but it's good to start adding them at the beginning.

3. Select Send.

   In the Preview pane, you should see data corresponding to the WhoAmIResponse complex type.

   {
      "@odata.context": "https://yourorg.api.crm.dynamics.com/api/data/v9.2/$metadata#Microsoft.Dynamics.CRM.WhoAmIResponse",
      "BusinessUnitId": "77164db8-dbc7-ee11-907a-00224803d046",
      "UserId": "e6b56e50-a3d5-ee11-9078-000d3a59a579",
      "OrganizationId": "100462a3-76cb-ee11-9075-00224806e300"
   }
   

Retrieve data

To use Insomnia to retrieve records, you must set the entity set name for the resource.

1. Change the URL to remove WhoAmI after the _.webapiurl variable, and replace it with accounts, the entity set name for the account entity type. The URL should be:

   GET _.webapiurl accounts

2. In the Parameters tab, set the parameters for your query.

   You can add parameters individually by selecting the Add button. But you can also select the Bulk Edit option, which you might find easier.

   1. Select the Bulk Edit option.
   2. Copy the following parameters:

   $top: 3
   $select: name,revenue,address1_city
   $expand: primarycontactid($select=fullname)
   $filter: address1_city eq 'Redmond'
   

   This query returns selected columns from the top three account records located in the city of Redmond, and includes information about any related contact specified as the primary contact for the accounts.

   1. Paste the values in the QUERY PARAMETERS field.

      Your query should look like this:

      

3. Select Send.

   In the Preview pane, you should see results like the following:

   {
   "@odata.context": "https://yourorg.api.crm.dynamics.com/api/data/v9.2/$metadata#accounts(name,revenue,address1_city,primarycontactid(fullname))",
   "@Microsoft.Dynamics.CRM.totalrecordcount": -1,
   "@Microsoft.Dynamics.CRM.totalrecordcountlimitexceeded": false,
   "@Microsoft.Dynamics.CRM.globalmetadataversion": "2341840",
   "value": [
      {
         "@odata.etag": "W/\"2343103\"",
         "name": "City Power & Light (sample)",
         "[email protected]": "$100,000.00",
         "revenue": 100000.0,
         "address1_city": "Redmond",
         "accountid": "01eaf28f-81e1-ee11-904d-000d3a3517c4",
         "_transactioncurrencyid_value@OData.Community.Display.V1.FormattedValue": "US Dollar",
         "_transactioncurrencyid_value@Microsoft.Dynamics.CRM.associatednavigationproperty": "transactioncurrencyid",
         "_transactioncurrencyid_value@Microsoft.Dynamics.CRM.lookuplogicalname": "transactioncurrency",
         "_transactioncurrencyid_value": "57f82f38-09c8-ee11-907a-00224803d046",
         "address1_composite": "Redmond",
         "primarycontactid": {
         "fullname": "Scott Konersmann (sample)",
         "contactid": "15eaf28f-81e1-ee11-904d-000d3a3517c4"
         }
      },
      {
         "@odata.etag": "W/\"2343104\"",
         "name": "Contoso Pharmaceuticals (sample)",
         "[email protected]": "$60,000.00",
         "revenue": 60000.0,
         "address1_city": "Redmond",
         "accountid": "03eaf28f-81e1-ee11-904d-000d3a3517c4",
         "_transactioncurrencyid_value@OData.Community.Display.V1.FormattedValue": "US Dollar",
         "_transactioncurrencyid_value@Microsoft.Dynamics.CRM.associatednavigationproperty": "transactioncurrencyid",
         "_transactioncurrencyid_value@Microsoft.Dynamics.CRM.lookuplogicalname": "transactioncurrency",
         "_transactioncurrencyid_value": "57f82f38-09c8-ee11-907a-00224803d046",
         "address1_composite": "Redmond",
         "primarycontactid": {
         "fullname": "Robert Lyon (sample)",
         "contactid": "17eaf28f-81e1-ee11-904d-000d3a3517c4"
         }
      },
      {
         "@odata.etag": "W/\"2343106\"",
         "name": "A. Datum Corporation (sample)",
         "[email protected]": "$10,000.00",
         "revenue": 10000.0,
         "address1_city": "Redmond",
         "accountid": "07eaf28f-81e1-ee11-904d-000d3a3517c4",
         "_transactioncurrencyid_value@OData.Community.Display.V1.FormattedValue": "US Dollar",
         "_transactioncurrencyid_value@Microsoft.Dynamics.CRM.associatednavigationproperty": "transactioncurrencyid",
         "_transactioncurrencyid_value@Microsoft.Dynamics.CRM.lookuplogicalname": "transactioncurrency",
         "_transactioncurrencyid_value": "57f82f38-09c8-ee11-907a-00224803d046",
         "address1_composite": "Redmond",
         "primarycontactid": {
         "fullname": "Rene Valdes (sample)",
         "contactid": "1beaf28f-81e1-ee11-904d-000d3a3517c4"
         }
      }
   ]
   }
   

   Note

   These results include many annotation values such as @OData.Community.Display.V1.FormattedValue because the Prefer: odata.include-annotations="*" request header set in Send a WhoAmI request is set to return all annotations. Learn how to request specific annotations

Learn more about how to query data

Create a record

With Insomnia, you can define multiple requests that you can reuse. The easy way to create a new request that keeps any configurations you have is to duplicate an existing request. In this step, we duplicate the request defined in the Retrieve data section and create a new request to create a record.

1. The request you created in Retrieve data has the default name New Request, unless you changed it. Rename the request Retrieve Accounts.

2. When you hover over the Retrieve Accounts request, select the drop-down menu and select Duplicate.

   

3. In the Duplicate Request dialog, set the New Name to Create Account.

4. In the new Create Account request, change the HTTP method from GET to POST. The url is already set to use the accounts entity set name, so you don't need to change anything else here. The URL should be:

   POST _.webapiurl accounts

5. In the Parameters tab, you can delete all the parameters because they aren't used for the create operation.

6. In the Body tab, use the drop-down to select JSON from the TEXT group:

   

7. Copy the following JSON:

   {
      "name": "An Example Account record (sample)",
      "revenue": 10000.0,
      "address1_city": "Redmond"
   }
   

8. Paste the JSON in the Body field.

   Note

   Before you press Send to create the record, look at the data in the Auth and Headers tabs. Because you created this request by duplicating the Retrieve Accounts request, all the information you previously configured is re-used.

9. Press Send to create the record.

   You should see that the service returned 204 No Content, so there's no content to see in the Preview pane.

   The URL to the created record is visible in the Headers list. Look for the odata-entityid response header. The value should look something like this:

   https://yourorg.api.crm.dynamics.com/api/data/v9.2/accounts(5b4ced1c-88e1-ee11-904c-6045bd05e9d4)
   

   This URL contains the primary key field value for the created record, in this case the accountid property value.

Learn more about creating records

Retrieve a record

Now that you created an account record and know the primary key field value, you can retrieve it using that value. Start by duplicating the Retrieve Accounts request.

1. Duplicate the Retrieve Accounts request.

2. Name it Retrieve account.

3. Edit the URL to append the accountid value in parentheses after the entity set name. If the accountid of the account you created in Create a record was 5b4ced1c-88e1-ee11-904c-6045bd05e9d4, edit the url to be:

   GET _.webapiurl accounts(5b4ced1c-88e1-ee11-904c-6045bd05e9d4)

4. In the Parameters tab, remove the $top, $expand, and $filter parameters, leaving only the $select parameter to limit the number of columns returned.

5. In the Headers tab, select the checkbox next to the Prefer header to disable it so that no annotations are returned.

6. Select Send.

   The response should return 200 OK, and the Preview pane should contain data like the following:

   {
      "@odata.context": "https://yourorg.api.crm.dynamics.com/api/data/v9.2/$metadata#accounts(name,revenue,address1_city)/$entity",
      "@odata.etag": "W/\"2343128\"",
      "name": "An Example Account record (sample)",
      "revenue": 10000.0000000000,
      "address1_city": "Redmond",
      "accountid": "5b4ced1c-88e1-ee11-904c-6045bd05e9d4",
      "_transactioncurrencyid_value": "57f82f38-09c8-ee11-907a-00224803d046",
      "address1_composite": "Redmond"
   }
   

Learn more about retrieving records

Delete a record

Now that you have created and retrieved a record using the primary key value, you can now delete it.

1. Duplicate the Retrieve account request. Name the new request Delete account.

2. Change the HTTP method from GET to DELETE.

   The URL should still contain the data with the accountid of the record you created and retrieved before:

   DELETE _.webapiurl accounts(5b4ced1c-88e1-ee11-904c-6045bd05e9d4)

3. In the Parameters tab, remove the $select parameter because it's meaningless for a delete operation.

4. Select Send.

   You should see that the service returned 204 No Content, so there's no content to see in the Preview pane.

5. Try sending the Retrieve account request now, it returns 404 Not Found and the Preview pane shows this error:

   {
      "error": {
         "code": "0x80040217",
         "message": "Entity 'account' With Id = 5b4ced1c-88e1-ee11-904c-6045bd05e9d4 Does Not Exist"
      }
   }
   

6. Re-enable the Prefer header for the Retrieve account request so that all annotations are returned.

7. Send the request again, and you can now see many annotations are returned with the 404 Not Found response:

   {
      "error": {
         "code": "0x80040217",
         "message": "Entity 'account' With Id = 5b4ced1c-88e1-ee11-904c-6045bd05e9d4 Does Not Exist",
         "@Microsoft.PowerApps.CDS.ErrorDetails.ApiExceptionSourceKey": "Plugin/Microsoft.Crm.Common.ObjectModel.AccountService",
         "@Microsoft.PowerApps.CDS.ErrorDetails.ApiStepKey": "81cbbb1b-ea3e-db11-86a7-000a3a5473e8",
         "@Microsoft.PowerApps.CDS.ErrorDetails.ApiDepthKey": "1",
         "@Microsoft.PowerApps.CDS.ErrorDetails.ApiActivityIdKey": "ef7da2d8-c3bc-40f3-b67f-9d2981341086",
         "@Microsoft.PowerApps.CDS.ErrorDetails.ApiPluginSolutionNameKey": "System",
         "@Microsoft.PowerApps.CDS.ErrorDetails.ApiStepSolutionNameKey": "System",
         "@Microsoft.PowerApps.CDS.ErrorDetails.ApiExceptionCategory": "ClientError",
         "@Microsoft.PowerApps.CDS.ErrorDetails.ApiExceptionMessageName": "ObjectDoesNotExist",
         "@Microsoft.PowerApps.CDS.ErrorDetails.ApiExceptionHttpStatusCode": "404",
         "@Microsoft.PowerApps.CDS.HelpLink": "http://go.microsoft.com/fwlink/?LinkID=398563&error=Microsoft.Crm.CrmException%3a80040217&client=platform",
         "@Microsoft.PowerApps.CDS.InnerError.Message": "Entity 'account' With Id = 5b4ced1c-88e1-ee11-904c-6045bd05e9d4 Does Not Exist"
      }
   }
   

   These details aren't useful in this context, because the issue is obvious. But these details might be useful in other scenarios. Learn more about including more details with errors

Learn more about deleting records

Next steps

Learn more about what you can do with the Dataverse Web API: