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Microsoft Teams town hall usage report

  • Applies to: Microsoft Teams

APPLIES TO: Image of a x for noMeetings Image of a x for noWebinars Image of a checkmark for yesTown halls

The Teams town hall usage report in the Microsoft Teams admin center is the activity overview for town halls created in your organization. As an admin, you can view usage information, including the event title, event ID, start time, end time, event access type, total number of attendees, recording information, whether RTMP was used, and the names of the organizers, presenters, and co-organizers for each event. You can gain insight into usage trends and see who in your organization schedules and produces town halls.

View the town hall usage report

  1. In the left navigation of the Microsoft Teams admin center, select Analytics & reports > Usage reports. On the View reports tab, under Report, select Town hall usage reports.
  2. Under Date range, select a predefined range or set a custom range. You can set a range to show data up to 180 days, 90 days before and after the current date.
  3. Under Organizer, you can choose to show only town halls organized by a specific user.
  4. Select Run report.

Interpret the report

Screenshot of the Teams town hall usage report in the Teams admin center with callouts.

Callout Description
1 The Teams town hall usage report can be viewed for trends over the last 7 days, 28 days, or a custom date range that you set. You can search for a participant's name or search by one of the following roles:
  • Organizer
  • Presenter
  • Attendee
2 Each report has a date for when it was generated. The report reflects near real time activity when the page is refreshed.
3
  • The X axis on the chart is the selected date range for the report.
  • The Y axis shows the following trends:
    • Total number of in org town halls
    • Total number of in public town halls
    • Total number of attendees
To show or hide these trends on the graph, select the trend's name. To see the total number of in org town town halls, public town halls, and attendees on a specific date, hover over the dot on that date.
4 The table gives you a breakdown of each town hall.
  • Event ID is the unique ID of the town hall
  • Event Title is the name the organizer created for the town hall.
  • Start Time(UTC) refers to the start date and time of the town hall.
  • End Time(UTC) refers to the end date and time of the town hall.
  • Organizer is the name of the town hall organizer.
  • Co-organizer is the name of the town hall co-organizer.
  • Presenters is the name of the town hall presenter.
  • Event access type specifies whether the town hall access was in org or public.
  • Total attendees is the unique number of users that attended the town hall.
  • Recording shows whether the event was recorded irrespective of the organizer's settings.
  • Recording views is the total number of views for the recording.
  • RTMP shows whether RTMP was On or Off for the event. When On, the organizer used an external application or device to produce the event.
If a user account no longer exists in Microsoft Entra ID, their user name is displayed as "--" in the table.

Note

We show a maximum of up to 100 town halls that match the current report criteria. To see more town halls, apply date filters to reduce the list size.