Manage SharePoint Embedded containers for Copilot Notebooks, Copilot Pages, or Loop workspaces

At a glance

Task Tool Command/Location
View containers SharePoint admin center Containers > Active containers
List user-owned containers PowerShell Get-SPOContainer -OwningApplicationId '<AppID>' \| WHERE OwnershipType -EQ 'UserOwned'
Find ownerless workspaces PowerShell Get-SPOContainer -OwningApplicationId '<AppID>' \| WHERE {$_.Owners.Count -eq 0}
Manage membership and grant access SharePoint admin center Add, remove, or change roles for Owners and Editors (Manager in admin center).
Copy the Container Redirect URL to send to new members. See Grant access to containers.

IT admins can manage SharePoint Embedded containers like they manage SharePoint sites using either SharePoint Admin Center or PowerShell, with the appropriate SharePoint Embedded administrator role. Install the latest version of SharePoint PowerShell module. Storage and quota are combined with SharePoint in your organization. Use the Loop application IDs to filter to Loop containers in PowerShell:

  • Loop Web Application ID: a187e399-0c36-4b98-8f04-1edc167a0996
  • Loop Mobile Application ID: 0922ef46-e1b9-4f7e-9134-9ad00547eb41
  • Copilot Pages and Copilot Notebooks use the same user-owned container as Loop My workspace. In admin tools, that container is identified using the Loop Application IDs.

Ownerless workspaces

IT admins can use SharePoint Admin Center and PowerShell to find ownerless tenant-owned Loop workspaces. For more information, see Consuming Tenant Admin, and Get-SPO Container.

To find ownerless Loop containers, update the following sample PowerShell to your needs:

Get-SPOContainer -OwningApplicationId 'a187e399-0c36-4b98-8f04-1edc167a0996' | WHERE {$_.Owners.Count -eq 0} | FT

To assign new owners to an ownerless workspace and send them the Container Redirect URL, see Grant access to containers.

Roles and membership

The SharePoint admin center uses different role names than the Loop app. Use the following mapping when managing membership:

SharePoint admin center role Loop app role Description
Owner Owner Full control, including managing membership
Manager Editor Can edit content but can't manage membership
Writer Not used Don't assign this role. The Loop app doesn't use it.
Reader Not used Don't assign this role. The Loop app doesn't use it.

Important

Only assign the Owner and Editor (Manager in admin center) roles. The Writer and Reader roles aren't used by the Loop app and shouldn't be assigned to container members.

Tenant-owned workspaces

Tenant-owned Loop workspaces created on or after April 2025: Manage Owners and Editors (Manager in admin center) directly in the admin center.

Tenant-owned Loop workspaces created before April 2025: A legacy roster still controls membership. The legacy roster is being deprecated. Until fully retired:

  • Owners and Editors (Manager in admin center) can manage membership in the Loop app.
  • SharePoint admin center changes apply only to workspaces created on or after April 2025.

Granting access and sending the Container Redirect URL

Note

The Container Redirect URL field may not yet be available in the SharePoint admin center. This capability is still rolling out. Track the rollout status on the Microsoft 365 public roadmap.

When you add a new Owner or Editor (Manager in admin center), or promote an existing Editor to Owner, the new member might need a link to access the container in the Loop app. Copy the Container Redirect URL from the General tab of the container details panel and send it to the member. For the full workflow, including scenarios like user departure and ownerless workspaces, see Grant access to containers.

Listing all the user-owned containers

To get a list of all user-owned containers in your organization, regardless of the container name, update the following sample PowerShell to your needs. This list includes the personal user-owned containers shared by Copilot Pages, Copilot Notebooks, and Loop My workspace — all returned under the Loop application IDs, even if a given container only stores Copilot Pages or Copilot Notebooks:

Get-SPOContainer -OwningApplicationId 'a187e399-0c36-4b98-8f04-1edc167a0996' | WHERE OwnershipType -EQ 'UserOwned' | FT

Migrations

Currently, there's no supported method to transfer an existing SharePoint Embedded container between Microsoft 365 tenants-for example, in scenarios involving mergers or acquisitions.

Copilot Pages and Copilot Notebooks

Loop

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