Use the simplified Approvals page

Enabled for	Public preview	General availability
Users by admins, makers, or analysts	-	Mar 31, 2026

Business value

The Approvals page in Dynamics 365 Project Operations can be difficult to navigate and sort. This difficulty leads to extra time spent by project managers when they approve time, material, and expense entries. This release simplifies and optimizes the user interface design, so the approvals process is smoother and easier to use.

Feature details

This feature streamlines the UI and is designed to show time approvals in a calendar grid like the time entry creation grid. Previously, all pending approvals were shown as a list with one record per row. Using this improved view, you can view the week's pending approvals in a simpler manner, with one week's entries shown at a time. These entries are grouped together based on matching data in the chosen columns. Additionally, there are columns on the view to show totals for each row and column, giving a high-level picture of the week's work.

When project managers run large projects or many projects, the volume of time approvals could be well over 1,000 each week. Without needing to scroll through hundreds or thousands of records, the new UI shows the most relevant data allowing project managers to make easier decisions on which transactions can be approved, and which need further review. For those records needing extra review there is an option to expand a subset of the records to a more detailed view. Overall, this enables project managers to more quickly make accurate decisions on approving time transactions.

Users can choose between the updated or original views, going back and forth based on their preferences or needs.

Geographic areas

Visit the Explore Feature Geography report for Microsoft Azure areas where this feature is planned or available.

Language availability

Visit the Explore Feature Language report for information on this feature's availability.

Related content

Approvals workflow (docs)