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Question
Monday, December 5, 2016 4:49 PM
We recently upgraded from SharePoint 2010 to SharePoint 2013.
My Colleague and I in IT department are the only Site Administrators and have access to site Central Administration
In SharePoint 2010, when a site collection ran out of space it sent an email to the site collection administrators which advised them the site was getting nearer storage limits. We had educated Site collection administrators to
1. Check what is using space
a. Is anybody creating massive files they should not be (Site actions ¬ Site Settings ¬ Storage Metrics)
b. is there any old outdated information that can be deleted.
2. Inspect data usage and increase http://teamapp/sitename._layouts/WebAnalytics/Reports.aspx?t=StorageTrendsReport&I=sc
3. Log a request with IT to advising how much additional space is required and based on projection in 2 how long you expect this amount of disk space to be suitable for.
In SharePoint 2013, the report in 2 is no longer available. It seems site collection administrators are not even able to tell how much space their site collection is currently using without asking IT to go into Central administration to find this out.
This has somewhat complicated the relationship and demand on IT to continually try and help sort out space for sites.
Just wondering if there is something I am missing and whether there is a way for Site collection adminstrators to see
- How much storage their site is using
- Get reports on StorageTrends for their site collection.
Regards
All replies (8)
Friday, December 9, 2016 1:33 AM ✅Answered
Hi GTEM,
You could get the storage by the REST services in SharePoint 2013. You could enter the url like below:
http://<siteUrl>/_api/site/usage
More reference:
Complete basic operations using SharePoint 2013 REST endpoints.
https://msdn.microsoft.com/en-us/library/office/jj164022.aspx
Best regards,
Sara Fan
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Tuesday, December 6, 2016 9:03 AM
Hi GTEM,
A site collection size can be maximum size of the content database. In other words, a site collection can be as large as the content database size limit for the applicable usage scenario.
In general usage scenarios, it is 200 GB per content database.
For more detailed information, you could refer to the article below.
Site collection limits.
https://technet.microsoft.com/en-us/library/cc262787.aspx#SiteCollection
And you can find out how much storage the site is using. Go to site settings->site collection administration->storage metrics. It will list size of each library, list and site.
And you also can get the total storage used for every site collection by PowerShell command. For more detailed information, you could refer to the articles below.
Windows PowerShell Script to Output Site Collection Information.
Get the storage used by each site collection in a SharePoint farm.
https://gallery.technet.microsoft.com/office/Get-the-storage-used-by-63009f3c
It cannot get the report of daily storage used for one site in SharePoint 2013.
Best regards,
Sara Fan
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Tuesday, December 6, 2016 4:41 PM
Thank you for your response. Very useful indeed.
Storage metrics does provide information on libraries, subsites and lists but does not give you the total amount of space your site collection is using, what your quota is set to and provides limited ability to see where site storage has increased lately.
Unfortunately our Site Collection Administrators cannot be asked to run powershell commands (but I did find the article you referenced particularly useful for other reasons)
That helped me throw together the following
Get-SPSiteAdministration -Limit ALL | Select -Property Title, diskused, @{Name="Quota";Expression={$_.Quota.StorageMaximumLevel}}, @{Name="Warning";Expression={$_.Quota.StorageWarningLevel}}, OwnerDisplayName, SecondaryContactDisplayName, url | Export-Csv SiteOwnersAndSizes.csv
Which I opened and manipulated slightly in Excel. But still this fails to give the user the ability to see their site collection and manage it.
I am now thinking I need to setup a regular job that runs the above powershell and then make the results available to relevant Site Collection Adminstrators so that they have an idea of how to manage their data, but it does annoy me somewhat that we had this ability for them to manage their data in 2010 and now it has seemingly been stripped away from them in 2013 this leaving me having to develop a solution.
Did not look try to run the third link you provided as this seems like it would provide the same data I had extracted with the converted powershell script above. (Yet again our Site collection administrators cannot be expected to run powershell)
Another solution might be for me to work out how to get the same results out of a sql query and setup a relevant sql report they could refer to (again that will be development time I feel is not needed.
I was also starting to think I might need to look for third party software that could provide storage trend information.
Thanks again for the response
Wednesday, December 7, 2016 12:52 AM
Hi GTEM,
If the reply is helpful to you, you could mark the reply as answer. Thanks for your understanding.
Best regards,
Sara Fan
Please remember to mark the replies as answers if they help.
If you have feedback for TechNet Subscriber Support, contact [email protected]
Wednesday, December 7, 2016 10:30 AM
Whilst the answer was helpful in other ways, it does not provide an answer as I still cannot currently think of a way to get Site Collection Administrators to
1. How much storage their site is using (Total storage of their quota)
2. Get reports on StorageTrends for their site collection.
Wednesday, December 7, 2016 11:13 AM
This report is still available on SharePoint 2013 but is now a site collection page but lets test to make sure it's working. If you can amend your root site URL to include "/_layouts/storman.aspx" it should resolve to the Storage management page.
Example
http://mycompany.com/sites/sitename/_layouts/storman.aspx
The page will report on the holistic site collection rather than composite site.
Can you try and let me know if this works.
Steven Andrews
SharePoint Business Analyst: LiveNation Entertainment
Blog: baron72.wordpress.com
Twitter: Follow @backpackerd00d
My Wiki Articles: CodePlex Corner Series
Please remember to mark your question as "answered" if this solves (or helps) your problem.
Wednesday, December 7, 2016 11:56 AM
I am able to get to that view (as I was before going to Site actions ¬ Site Settings ¬ Storage Metrics)
Not sure what you mean by holistic site collection rather than composite site.
It still does not give "Total" amount of storage unless I add everything up using an Abacus :)
Friday, December 9, 2016 12:58 PM
Have marked as answer as it answers one of the questions.
Cannot believe MS have removed the useful reports to show trends and usage.
If anybody can recommend third party software I can look at to provide storage trend analysis for site collection administrators to use I would be keen to hear from you.