What's the difference between a record library and a document library?

Question

_{Thursday, February 7, 2013 1:37 AM}

I'm creating a record center in SP2010 and have been using record libraries. I accidentally picked a plain old document library and really couldn't tell the difference other than for a couple of defaults like whether or not content management is allowed. Is there a comparison somewhere between the two?

Thanks, Andrea

All replies (3)

_{Thursday, February 7, 2013 9:32 AM ✅Answered | 2 votes}

Hi Andrea,

A Records Library is a document library but with a Records Management slant. It is available in the Records Center site by default but won`t be available in any of the other site templates. Automatic Declaration Enabled and Source of Retention on Library and Folders are configured.

For more information, see

http://technet.microsoft.com/en-us/library/cc262215(v=office.14).aspx

http://www.sharepointanalysthq.com/2010/05/how-to-create-a-records-library-2/

Best Regards.

Kelly Chen
TechNet Community Support

_{Thursday, February 7, 2013 11:30 AM ✅Answered | 2 votes}

Record library is a document library configured to "allow multiple content type", "Document check out before editing", "Versioning" etc.. including "Automatically declare items as records when they are added to this list".  So when a document is uploaded to a Record library it is declared as a record and there by deletion can be prevented. There is a new feature in SharePoint 2010 called In Place Records Management. This allows certain SharePoint documents (or blogs, wikis, web pages, and list items) to be declared records. The system can prevent such records from being deleted or edited.  For more details ...

_{Thursday, February 7, 2013 9:28 AM}

Hi Andrea

There is a "content organizer" feature that can be activated
This feature creates a library "DropOffLibrary"
an drules to move documents to add to this library

There is a site template that already has this feature enabled "Record Center"

http://msdn.microsoft.com/es-es/library/gg650433(v=office.14).aspx

Miguel de Hortaleza