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Question
Monday, July 22, 2019 8:01 PM
The tenant has an O365 Exchange room mailbox that sends an email every day to the meeting organizer for a recurring meeting. The issue occurs across multiple rooms, multiple users/devices, and multiple meetings.
The email has the subject "Accepted through <date>: <UserName>" where date is equal to the current Date plus 3 years, minus 16 days.(If the date today is 7/22/2019, the subject in the email would be 'Accepted through 7/6/2022: Tyler')
The user has O365 Outlook 2016 and does not use iPhone.
I am including the configuration details below. I reviewed these as well and did not identify any issues.
RunspaceId : 40dac01f-56b0-48bd-abde-f52dbe6485bc
AutomateProcessing : AutoAccept
AllowConflicts : False
BookingType : Standard
BookingWindowInDays : 1080
MaximumDurationInMinutes : 1440
AllowRecurringMeetings : True
EnforceSchedulingHorizon : False
ScheduleOnlyDuringWorkHours : False
ConflictPercentageAllowed : 0
MaximumConflictInstances : 0
ForwardRequestsToDelegates : True
DeleteAttachments : True
DeleteComments : True
RemovePrivateProperty : True
DeleteSubject : True
AddOrganizerToSubject : True
DeleteNonCalendarItems : True
TentativePendingApproval : True
EnableResponseDetails : True
OrganizerInfo : True
ResourceDelegates : {}
RequestOutOfPolicy : {}
AllRequestOutOfPolicy : False
BookInPolicy : {}
AllBookInPolicy : True
RequestInPolicy : {}
AllRequestInPolicy : False
AddAdditionalResponse : False
AdditionalResponse :
RemoveOldMeetingMessages : True
AddNewRequestsTentatively : True
ProcessExternalMeetingMessages : False
RemoveForwardedMeetingNotifications : False
MailboxOwnerId : Maris Room
Identity : Maris Room
IsValid : True
ObjectState : Changed
RunspaceId : 40dac01f-56b0-48bd-abde-f52dbe6485bc
WorkDays : Weekdays
WorkingHoursStartTime : 08:00:00
WorkingHoursEndTime : 17:00:00
WorkingHoursTimeZone : Pacific Standard Time
WeekStartDay : Sunday
ShowWeekNumbers : False
FirstWeekOfYear : FirstDay
InferredTimeZone :
TimeIncrement : ThirtyMinutes
RemindersEnabled : True
ReminderSoundEnabled : True
DefaultReminderTime : 00:15:00
WeatherEnabled : FirstRun
WeatherUnit : Default
WeatherLocations : {}
WeatherLocationBookmark : 0
DefaultMeetingDuration : 30
AddOnlineMeetingToAllEvents : False
AgendaMailEnabled : False
SkipAgendaMailOnFreeDays : True
DailyAgendaMailSchedule : Default
AgendaMailIntroductionEnabled : True
DefaultOnlineMeetingProvider : TeamsForBusiness
AllowedOnlineMeetingProviders : {TeamsForBusiness}
EventsFromEmailEnabled : True
EventsFromEmailDelegateChecked : False
EventsFromEmailShadowMailboxChecked : False
ReportEventsCreatedFromEmailEnabled : True
CreateEventsFromEmailAsPrivate : True
FlightEventsFromEmailEnabled : True
DiningEventsFromEmailEnabled : True
HotelEventsFromEmailEnabled : True
RentalCarEventsFromEmailEnabled : True
EntertainmentEventsFromEmailEnabled : True
PackageDeliveryEventsFromEmailEnabled : False
InvoiceEventsFromEmailEnabled : True
ServiceAppointmentEventsFromEmailEnabled : True
UseBrightCalendarColorThemeInOwa : False
CalendarFeedsPreferredLanguage :
CalendarFeedsPreferredRegion :
CalendarFeedsRootPageId :
ConversationalSchedulingEnabled : True
IsMailboxSectionEnabled : True
IsCalendarSectionEnabled : True
IsWorkingHoursSectionEnabled : True
LocalEventsEnabled : FirstRun
LocalEventsLocation :
AgendaPaneEnabled : True
Identity : Maris Room
IsValid : True
ObjectState : New
RunspaceId : 40dac01f-56b0-48bd-abde-f52dbe6485bc
Identity : Maris Room
CalendarUpdateNotification : False
NextDays : 1
CalendarUpdateSendDuringWorkHour : False
MeetingReminderNotification : False
MeetingReminderSendDuringWorkHour : False
DailyAgendaNotification : False
DailyAgendaNotificationSendTime : 08:00:00
MailboxOwnerId : Maris Room
IsValid : True
ObjectState : Unchanged
Tyler
All replies (6)
Tuesday, July 23, 2019 8:08 AM
Hi Tyler,
Please check if there are any other meetings or recurring meetings that may be in conflict with any meeting in this series.
AllowConflicts : False
ConflictPercentageAllowed : 0
MaximumConflictInstances : 0
It seems no booking conflicts would be allowed for single or recurring meetings, which may result in some unexpected behaviors.
Regards,
Manu Meng
Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact [email protected].
Thursday, July 25, 2019 8:02 PM
I checked the calendar and did not find any conflicting meetings. As a test, I set the AllowConflicts to true and found today the emails are still being sent by the rooms.
Command I ran:
Set-CalendarProcessing $mx -AllowConflicts $true -ConflictPercentageAllowed 75 -MaximumConflictInstances 3
Tyler
Friday, July 26, 2019 9:00 AM
I checked the calendar and did not find any conflicting meetings. As a test, I set the AllowConflicts to true and found today the emails are still being sent by the rooms.
Command I ran:
Set-CalendarProcessing $mx -AllowConflicts $true -ConflictPercentageAllowed 75 -MaximumConflictInstances 3
Tyler
OK, got it.
>> The tenant has an O365 Exchange room mailbox
>> The issue occurs across multiple rooms
So if just one room mailbox or multiple room mailboxes encounter this issue?
Did you set a recurring meeting in OWA? What's the result?
Besides, could the issue be reproduced on the non-recurring meetings?
Regards,
Manu Meng
Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact [email protected].
Friday, July 26, 2019 4:43 PM
So if just one room mailbox or multiple room mailboxes encounter this issue?
-Multiple mailboxes
Did you set a recurring meeting in OWA? What's the result?
-Not yet tested in OWA. We are using Outlook 2016
Besides, could the issue be reproduced on the non-recurring meetings?
- Yes
Tyler
Wednesday, July 31, 2019 9:23 AM
So if just one room mailbox or multiple room mailboxes encounter this issue?
-Multiple mailboxes
Did you set a recurring meeting in OWA? What's the result?
-Not yet tested in OWA. We are using Outlook 2016
Besides, could the issue be reproduced on the non-recurring meetings?
- Yes
Tyler
To better resolve the issue, I suggest you test in OWA, and if possible, remove the account from the mobile device to verify if it is related to mobile devices.
Regards,
Manu Meng
Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact [email protected].
Thursday, March 12, 2020 1:44 PM
Was this ever resolved? I'm having the same issue. We just enforced using meeting rooms throughout our organization. I have a few recurring meetings and I get an email every night approving each meeting. Shouldn't it only approve it once and not nightly? There are no conflicts. Using Microsoft Office 365 Business.