Cancel meeting without sending email notification

Question

_{Thursday, November 8, 2018 6:41 PM}

Hi,

In my organization recently a secretary has sadly passed away.

Now we want to cancel all meetings that have been send by her, but we do not want that people in the meeting get a notification email with the secretary name.

Is that possible?

Thanks!

All replies (6)

_{Thursday, November 8, 2018 8:15 PM ✅Answered}

the official part is that its by design.
There isn't currently a way to delete a meeting without sending a cancellation notice.

however in office365 you can use the command  Remove-Calendarevents.

but else you can try the tool: MFCMAPI to do this onpremise. 

_{Friday, November 9, 2018 9:22 AM ✅Answered}

Hi,

I'm afraid this is not possible from Outlook client side. Within Exchange Online and Exchange 2019, there is a command line (as Michael mentioned) Remove-CalendarEvents enables administrators to cancel meetings that were organized by a user that has left the company. With previous version of Exchange, conference rooms or meeting attendees would have these defunct meetings permanently on their calendars.

Regards,
Steve Fan

Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact [email protected].

Click here to learn more. Visit the dedicated forum to share, explore and talk to experts about Microsoft Teams.

_{Thursday, November 8, 2018 6:46 PM}

hi, Mpandullo,

sorry to read a message like that. but you can try the following.

yes should be in a offline mode. But you should have access to her E-mail.

1. Select the “Send/Receive” tab.
2. Select the “Work Offline” button.
3. Make the changes or delete your calendar appointment, then choose to “Send cancellation“.
4. Go to the “Outbox” and delete all of the cancellation messages.
5. Go back to “Send/Receive” and select “Work Offline” again to turn it off.
6. Now a notification will be prevented from being sent out.

_{Thursday, November 8, 2018 6:51 PM}

Hi Michael, thanks for the quick reply.

We have tried that, but the meeting is only removed from the secretary calendar and is not removed from other assistants' calendars.

Is there other way?

Thanks!

_{Friday, November 9, 2018 11:47 AM}

Thanks Michael! That's very helpful!

_{Friday, November 9, 2018 12:05 PM}

Hi Steve,

I've searched information about this command but I can't confirm that it will not send notification emails to attendees.

Can you confirm that?

We have an hybrid environment, the user mailbox we want to delete meetings from is in O365 but I need to know if meetings are deleted from on-premise users too.

Thanks!