Send an Outlook Email to SharePoint List

Question

_{Wednesday, January 18, 2012 10:29 PM}

Is this possible-any better ideas?  I have a document that cannot live in SharePoint for various reasons.  I would like to add an email button to the file to send notification of completion.  The local admin in each office (18 offices) would need to receive this information.  I don't want to try and maintain an email list for 18 people inside the file (don't want to have to change it all the time).  And if possible, don't want all 18 people to get every message.  My idea was to send an email that would create an item in a list on SharePoint and have the admin check the list regularly.  Is that remotely possible?  Any better ideas?

All replies (3)

_{Wednesday, January 18, 2012 10:31 PM ✅Answered | 1 vote}

Out of the box, SharePoint provides Incoming Email (see  http://technet.microsoft.com/en-us/library/cc262947.aspx).  You can configure this, then set up a Document Library with an email address which you could email the Word document to.  Users could set up Alerts on the Document Library as needed to be notified of an update.http://sharepoint.nauplius.net

_{Wednesday, January 18, 2012 10:38 PM ✅Answered | 1 vote}

Below are the steps:

1. Login to your SharePoint site.
2. Navigate to the list or document library you want to email to.
3. Click Settings.
4. Choose List Settings or Document Library Settings respectively.
5. In the far right column, select Incoming Email Settings.
6. Click Yes to allow items to be added through email and create an email address to which you will send the items.
7. OPTIONAL: You can modify other Incoming Email Settings regarding attachments, messages, meeting invitations and security on this page, as well.
8. When finished, click OK to complete the setup. Incoming email has now been enabled for your SharePoint list or library.

Happy Sharepointing... Regards SPTECH07

_{Thursday, January 19, 2012 1:47 PM}

Thank you both for responding - very helpful information!