Restricting Room Mailbox Bookings to Specific Groups in Exchange Server 2013

Question

_{Wednesday, January 20, 2016 2:24 PM}

We have two meeting Rooms

Meeting Room A & Meeting Room B

we do have to groups X1 and X2 we would to allow X1 group to book in Meeting Room A only and the same way with group X2 that must book Meeting Room B Only.

How to do this in exchanges server 2013?

hussain

All replies (5)

_{Wednesday, January 20, 2016 5:39 PM ✅Answered | 1 vote}

In the Exchange shell, run the following command, making your required chaqnges:

Set-CalendarProcessing -Identity <room mailbox alias> -AllBookInPolicy $false -BookInPolicy <distribution group alias>

If you wish to add a delegate to handle any other requests, run the following:

Set-CalendarProcessing -Identity <room mailbox alias> -ResourceDelegates <delegate 1 alias>, <delegate 2 alias>, <etc> -AllBookInPolicy $false -AllRequestInPolicy $true -BookInPolicy <distribution group alias>

Will Martin ...
-join ('77696c6c406d617274696e2d66616d696c6965732e6f7267' -split '(?<=\G.{2})' | ? { $_ } | % { [char][int]"0x$_" })

_{Thursday, January 21, 2016 8:33 AM ✅Answered}

Hi,

The BookInPolicy parameter specifies a list of users who are allowed to submit in-policy meeting requests to the resource mailbox. Any in-policy meeting requests from these users are automatically approved. Other users are not allowed to submit meeting request to this resource mailbox.

So change group X2 in your command to group X1 like this:

Set-CalendarProcessing -Identity MeetingRoomA -AllBookInPolicy $false -BookInPolicy X1

Best Regards.

Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact [email protected]

Lynn-Li
TechNet Community Support

_{Wednesday, January 20, 2016 5:43 PM}

Set-CalendarProcessing -Identity MeetingRoom1 -AllBookInPolicy $false -BookInPolicy X2

Correct me if I'm wrong. the above command will not allow people in the group X2 to book the meetingRoom1?

hussain

_{Thursday, January 21, 2016 12:47 PM}

Hussain, you are wrong - your command will explicitly enable only group X2 to book in meeting room 1.  Lynn's comment is what you need to only allow group X1 to book the room.

Will Martin ...
-join ('77696c6c406d617274696e2d66616d696c6965732e6f7267' -split '(?<=\G.{2})' | ? { $_ } | % { [char][int]"0x$_" })

_{Tuesday, March 5, 2019 5:53 AM}

What if the resource room is hosted in O365 (remote mailbox)