How to allow Users to request access to a particular SharePoint Group?

Question

_{Monday, September 22, 2014 12:24 PM}

HI,

I have created a group which, and removed all access from a document other than for those within this group. Im not the owner for this site, however would like all requests for to be added to this group to be sent to me, two things:

How to people request access to a group?

Is there a URL I can include within my description saying " click here to gain access to the file"?

Thanks,

Oli

All replies (4)

_{Tuesday, September 23, 2014 9:56 AM ✅Answered}

Hi,

According to your post, my understanding is that you want to know how to allow users to access request a particular group.

For this issue, we can enable the Membership Requests(Site Actions -> Site Settings -> People and groups -> Select the group -> Settings -> Group Settings) as below.

For your second issue(Is there a URL I can include within my description saying " click here to gain access to the file"?).

Though we can change it by editing the resource file(C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\14\Resources\core.en-US.rex).

However, it is not supported to edit it, as it could break things, and could get overwritten during future updates.

More reference:

http://sharepoint.stackexchange.com/questions/39442/customizing-the-email-text-sent-to-users-on-granting-permssions-to-various-sites

http://customemailtemplate.codeplex.com/

Thanks & Regards,

Jason

Jason Guo
TechNet Community Support

_{Tuesday, September 23, 2014 2:17 PM ✅Answered}

and if you would like to simplify finding of this page for end users, copy url of the group membership page in the browser and put regular link somewhere on the visible place of your site with this url. This url can be retrieved by the following actions:

1. Go to the group membership page (http://example.com/\_layouts/people.aspx?MembershipGroupId=...)
2. Click the Actions > Join Group and use the url of opened page

Blog - http://sadomovalex.blogspot.com
Dynamic CAML queries via C# - http://camlex.codeplex.com

_{Monday, September 22, 2014 12:41 PM}

Only the owner of the Group can change the settings of the Group so you'll need them to make the changes to who gets notified when access is requested.

SharePoint will send notification to the owner of the document in question when someone requests access.  The owner of the document (I'm assuming it's you) would then have the ability to grant the person access, but if you're not the owner of the security Group, then you can't add them to the group.

I trust that answers your question...

Thanks
C
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_{Monday, September 22, 2014 12:48 PM}

I am the owner of the group... but how does someone request access to the group, I can see the email will be sent to me, but what settings do I change, and where does the user (without access) have to go to request access to the group?