i want to create power automate app for ms teams assset approval from onboarding and asset offboarding through teams need to take accepted mail which should be trigger in outlook i can add laptop image

Garud, Ruchik 0 Reputation points
2026-06-11T13:09:00.0633333+00:00

i want to create power automate app for ms teams assset approval from onboarding and asset offboarding through teams need to take accepted mail which should be trigger in outlook i can add laptop image

Microsoft Teams | Microsoft Teams for business | Tasks | Other
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  1. Garud, Ruchik 0 Reputation points
    2026-06-11T14:44:14.28+00:00

    i want create a onboarding form in teams and individual user need to get email whether user can approve or reject asset allocation after approval it should be popup to asset onboarding teams mail

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  2. Tamara-Hu 17,955 Reputation points Microsoft External Staff Moderator
    2026-06-11T14:00:31.46+00:00

    Hello @Garud, Ruchik,

    Thank you for sharing your question.

    I understand that you are looking to build a Power Automate solution for Microsoft Teams to manage asset approvals for onboarding and offboarding, triggered from Outlook emails. This is a great use case, but it involves multiple components across Power Automate, Outlook, and Teams working together.

    Because this forum primarily focuses on built‑in Microsoft Teams functionality, and I'm not specialist in designing or troubleshooting end‑to‑end Power Automate flows (such as Outlook triggers, approval logic, and attachment handling), I recommend reposting your question on Microsoft Power Platform Community Forum Thread.

    User's image

    That community focuses specifically on Power Automate and how this app integrates with Teams/Outlook, and is regularly monitored by Microsoft engineers, MVPs, and Power Platform experts. They can provide more detailed guidance on topics such as configuring Outlook email triggers, managing approval actions, handling attachments like laptop images, and designing onboarding/offboarding workflows.

    By contrast, Microsoft Q&A moderators mainly handle general Microsoft 365 and Teams functionality, and may not be able to provide deep guidance on Power Automate design or Dataverse-based workflows. Redirecting your question will help ensure you receive more accurate, practical, and up‑to‑date answers tailored to your exact scenario.

    I sincerely apologize for any inconvenience caused by this redirection. My goal is to help you obtain the most accurate and reliable support possible, and in this case, the Power Platform Community is the best channel for your question. 

    Thank you for your understanding. Wishing you a wonderful day and good health! 

    Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

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  3. AI answer

    2026-06-11T13:09:18.97+00:00

    Use Power Automate with Microsoft Teams and Outlook to build an end-to-end asset onboarding/offboarding approval process that runs inside Teams and sends approval results by email.

    A high-level implementation pattern is:

    1. Decide where requests are stored
      Use a data source such as SharePoint, Dataverse, or a form to capture onboarding/offboarding asset requests (including laptop details and image URL/file reference).
    2. Create an automated cloud flow in Teams
      In Teams:
      1. Open the Power Apps app.
      2. Go to Build → select the team → See all.
      3. Select New → Flow → choose Automated to create a cloud flow that starts when a new request is submitted.
        The designer opens where a trigger can be selected and the flow can be built and saved.
    3. Add the trigger for onboarding/offboarding
      Configure the trigger based on the data source, for example:
      • “When a SharePoint item is created” (for a new asset onboarding/offboarding request), or
      • “When a row is added, modified, or deleted” in Dataverse.
        Include fields such as employee, asset type, request type (onboarding/offboarding), and a link to the laptop image.
    4. Add a Teams approval step
      In the same flow, add a Start and wait for an approval action that uses Microsoft Teams Approvals:
      • Set Approval type (e.g., Approve/Reject – First to respond).
      • Set Title and Details to include request information and a link or attachment for the laptop image.
      • Configure Assigned to with the approver(s) (for example, asset manager or IT).
        Approvals created in Power Automate will appear in the Approvals app in Teams, where approvers can review details and approve or reject.
    5. Branch logic based on approval outcome
      After the approval action, add a condition on the outcome:
      • If Approved → perform onboarding/offboarding actions (for example, update status in the data source, trigger downstream flows, etc.).
      • If Rejected → update status accordingly.
    6. Send Outlook email when approved (or rejected)
      In each branch, add an Outlook connector action such as Send an email:
      • To: requester and/or manager.
      • Subject/body: include approval result, asset details, and any next steps.
      • Optionally include a link or attachment for the laptop image.
        This satisfies the requirement that an “accepted” (approved) result triggers an Outlook email.
    7. Use Teams as the working surface
      • Approvers use the Approvals app in Teams to see and act on onboarding/offboarding requests.
      • Requesters can work in a Teams-based app (for example, a Power Apps app in Teams) that submits the data to the underlying list/table, which then triggers the flow.
    8. Customize and extend
      • For onboarding, additional steps can be added (for example, provisioning tasks, notifications to IT).
      • For offboarding, add steps for asset return, disabling access, etc.
      • The same pattern (Teams approval + Outlook notification) is used in invoice and hardware request scenarios and can be adapted to asset management.

    References:

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