Unable to remove a member on the new Teams calendar even though I am the organizer.

Li Ngo 0 Reputation points
2026-05-13T00:13:21.1266667+00:00

When I click the X on the member's name to remove the member, other members' names pop up. It's impossible to remove a member on the current Teams calendar. Can you help? Thank you.

Microsoft Teams | Microsoft Teams for business | Calendar | Manage calendars

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  1. AI answer

    2026-05-13T00:13:34.38+00:00

    In the new Teams experience, attendees are managed from the Outlook meeting rather than directly on the Teams calendar surface. To reliably remove someone, edit the meeting in Outlook and remove the attendee there instead of using the X in the Teams calendar attendee list.

    Use one of these supported methods:

    1. Classic Outlook (desktop)
      1. Open Outlook and go to Calendar.
      2. Double‑click the Teams meeting to open it. If it is recurring, choose whether to edit the series or a single occurrence.
      3. In the meeting window, remove the attendee either:
        • From the To line (delete their name/address), or
        • Via Scheduling Assistant → in All Attendees, clear the check box next to that person.
      4. Select Send to send the update. Choose to send the update to added/removed attendees only if prompted.
    2. New Outlook for Windows
      1. Open Calendar in the new Outlook.
      2. Double‑click the Teams meeting.
      3. In the attendee list, find the person to remove and select the X to the right of their name.
      4. Select Send to update the meeting.
    3. During an ongoing Teams meeting If the meeting is currently in progress and the attendee is in the call:
      1. In the meeting window, select the Participants icon.
      2. Right‑click the attendee’s name.
      3. Select Remove. They are removed from the meeting but can rejoin if they still have the invitation.

    If the Teams calendar UI is behaving incorrectly (e.g., clicking X jumps to other names), rely on Outlook to manage the attendee list, as that is the supported and stable path for adding/removing participants.

    References:

    AI-generated content may be incorrect. Read our transparency notes for more information.

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  2. Huy-K 13,985 Reputation points Microsoft External Staff Moderator
    2026-05-13T01:33:56.27+00:00

    Dear @Li Ngo,

    Meeting organizers can remove attendees by editing the meeting in Outlook or new Outlook and then sending the update. Based on my environment test, I can remove members from the meeting of Teams Calendar normally.

    User's image

    As a workaround, please try these steps:

    Create a new meeting in Teams Calendar, add some members and then "Send".

    After that, try to remove members > click "Send" again > choose "Only added/removed attendees"

    Navigate that meeting again and check whether the members are removed

    I hope the information shared helps point you in the right direction. Please try the steps above and let me know if they work. If not, we can continue working together to narrow this down.

    The first response may not always resolve the issue right away, but with your help and more details, we can work toward a solution.

    As a moderator, I do not have the tools to investigate your specific account directly, as this is a support forum between users. Moderators and collaborators, including external Microsoft employees, may not directly intervene in the functionality of Microsoft products or access internal systems. Our role is limited to providing technical guidance on reported problems, requests, or ideas. However, I will do my best to guide you as clearly as possible.

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