How to add planner task to Outlook calendar?

To add Planner tasks to Outlook calendar on a basic plan, use one of these supported options and checks.

1. Confirm the plan type and feature limits

• The Outlook calendar integration works only for basic plans and “Assigned to me” tasks in My Tasks.
• It does not work for premium plans, To Do lists, or other My Tasks lists.

2. Add a basic plan to Outlook calendar (from the plan board) If the plan is basic and the menu is available:
3. Open the Planner plan.
4. At the top of the Planner board, select the chevron next to the plan name to open the plan menu.
5. Choose Add plan to Outlook calendar.
   • If this option is missing, the plan owner must enable the iCalendar feed first (see step 3).
6. If the current user is a plan owner, select Publish, share with anyone to publish the plan to an iCalendar feed.
7. Select Add to Outlook to open Outlook.
8. In Outlook, on Subscribe from web, adjust Calendar name if needed and select Import.
9. If “Add plan to Outlook calendar” is missing

• Only plan owners can publish the plan to an iCalendar feed.
• If the user is not an owner, ask a plan owner to:
  1. Open the plan.
  2. Use the chevron next to the plan name.
  3. Select Add plan to Outlook calendar.
  4. Choose Publish, share with anyone.
  5. Then select Add to Outlook and complete the subscription.
• If the owner still does not see Add plan to Outlook calendar, the feature may not be enabled for that plan; in that case, use the “Assigned to me” method below as a workaround.

4. Add “Assigned to me” tasks to Outlook calendar This works even when using My Tasks instead of the plan menu:
5. In Planner, open My Tasks.
6. Select Assigned to me to show tasks assigned to the user.
7. Select the three-dot menu (…) at the top of the view.
8. Select Add "Assigned to me" tasks to Outlook calendar.
9. Choose Publish, share with anyone to create the iCalendar feed.
10. Select Add to Outlook.
11. In Outlook, on Subscribe from web, change Calendar name if desired and select Import.
12. View Planner tasks in Outlook

• In Outlook, under Other calendars, select the newly added Planner calendar.
• Select a task to see a quick view, then View event for more details.
• Use Open this task in Microsoft Planner to edit the task in Planner.

6. Turn off calendar sync later (if needed) To stop sharing Planner tasks via iCalendar:
7. Go back to the same Planner plan or Assigned to me view.
8. Open the iCalendar feed settings again.
9. Select Don't publish, keep private.
   • This must be done per plan; repeat for each plan where sync should be disabled.

If the drop-down plan menu still does not appear even when the user is an owner and on a basic plan, use the My Tasks → Assigned to me → Add to Outlook calendar path as the supported alternative.

References:

• See your Planner schedule in Outlook calendar
• Use a screen reader to add Microsoft Planner tasks to a calendar
• Organize your team's tasks in Microsoft Planner