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Access to Viva Engage for my coworker

SarahGabriel 0 Reputation points
2026-04-14T22:11:20.8933333+00:00

Hi,

I am trying to share a post from Viva Engage to my coworker. She is not able to open the link and I have zero idea on how to invite her to the pages.

What is the process to access the different communities on Viva Engage?

Thanks,

[Moderator note: personal info removed] 

 

Microsoft 365 and Office | Microsoft Viva | Viva Engage
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  1. Hin-V 15,085 Reputation points Microsoft External Staff Moderator
    2026-04-14T22:57:14.7633333+00:00

    Please note that our forum is a public platform, and we will modify your question to hide your personal information in the description. Kindly ensure that you hide any personal or organizational information the next time you post an error or other details to protect personal data.

    Hi @SarahGabriel

    Thank you for sharing your concerns. 

    Based on my research, access to Viva Engage communities depends on the community type. For public communities, your coworker can join directly and access the content immediately. For private communities, they need to submit a join request, which must be approved by the community admin before they can view the community’s content. If they are still unable to access the community, you may ask the community admin to double-check their membership or Access permissions.

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    You can refer via: Discover conversations and communities in Viva Engage - Microsoft Support 

    I hope this helps. 

    Please understand that our initial reply may not always immediately resolve the issue. However, with your help and more detailed information, we can work together to find a solution. 

    Note: Please follow the steps in [our documentation] to enable e-mail notifications if you want to receive the related email notification for this thread. 

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  2. AI answer

    2026-04-14T22:11:31.5766667+00:00

    To access a Viva Engage community and see posts or shared links, the coworker must be a member of the relevant community (or at least have permission to view it). The basic process to discover and join communities is:

    1. In Microsoft 365 (Teams, web, or app), open Viva Engage from the home tab on the left rail.
    2. Use the Home Feed to see relevant conversations from communities already connected to.
    3. To find new communities:
      • Select Discover Communities in the left navigation.
      • Browse the list or use Search to look for a community by name or topic.
    4. When the correct community is found, select + Join:
      • If the community is public, membership is granted immediately and the coworker will be able to open links to posts in that community.
      • If the community is private, the join request must be approved by a community administrator before the coworker can access posts.

    If a shared Viva Engage link points to a community or post the coworker is not a member of (or does not have permission to see), the coworker needs to follow the steps above to join that community or contact the community admin to be added.

    References:

    AI-generated content may be incorrect. Read our transparency notes for more information.

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