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how to decline a meeting without sending a response

Jones, Gina 20 Reputation points
2026-04-14T12:26:21.0366667+00:00

receive an invite, open the invite and respond without sending a confirmation to the organizer

Outlook | Web | Outlook.com | Calendar
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  1. Diana Mariz 7,455 Reputation points Independent Advisor
    2026-04-14T14:22:13.91+00:00

    Hi Gina,

    From what I check, to be able to decline meeting without notification or response sent to the organizer of the meeting depends on what email platform you are using.

    If you using Outlook.com web version, there is no option to not send responses when declining the meeting, so when you click Decline, it will automatically send a response to the meeting organizer.

    However, if you are using Outlook app, there is an option for you to not send responses when you opt to Decline the meeting.

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  1. Q&A Assist
    2026-04-14T12:31:08.4966667+00:00
    AI generated content. This question contains an answer created with AI from Q&A Assist. Learn more

    In Outlook on the web and Outlook.com, declining a meeting without sending a response means:

    • No response email is sent to the organizer.
    • The organizer’s attendee list is still updated to show the decline.

    Steps (conceptual, since exact button text can vary slightly):

    1. Open Outlook on the web or Outlook.com and go to Calendar.
    2. Select the meeting invitation to open its details.
    3. Choose Decline.
    4. When prompted how to respond, select the option that corresponds to Do not send a response (wording may be like “Don’t send a response” or similar).

    Result:

    • The organizer does not receive an email notification.
    • Because the response is tracked in Outlook on the web/Outlook.com, the organizer and other attendees can still see that the attendee declined when viewing the attendee list.

    For comparison, in Outlook for Windows only, if Do not send a response is chosen, the organizer and other attendees cannot see that response in the attendee list. This difference does not apply to Outlook on the web/Outlook.com, where the response is tracked even without sending an email.

    References:

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