Different permissions per page & libraries

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Different permissions per page & libraries

Charlie Martharper 385

Hi so I have multiple pages with 2 quick links, 1 advanced searcher that will search to one folder inside a librar. and a quick link to that folder.

So what I want is to give access to each page the group permission needed, so they just cant go to that page and cannot see the main page site with all the pages.

Is it possible to give permissions to each page and then to each library, right?

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Answer 1

Hi @Charlie Martharper

Thank you for reaching out to our Q&A forum.

Based on the information you described, I understand that you have multiple pages, each containing Quick Links and an Advanced Search web part that points to a specific folder within a document library. Your goal is to grant access so that each group can only access its own page and related library/folder and cannot see the main site page that lists all pages.

After testing this in my environment, this scenario is possible in SharePoint Server 2019, as it still supports permission inheritance and unique permissions at both the page and library level.

-You can assign permissions to individual pages so that only specific groups can access them:

Go to Site Contents > Open the Site Pages library > Locate the page you want to restrict > Click the three dots (Show actions) > More > Properties > Select Shared with > Advanced > Click Stop inheriting permissions > Grant permissions to the appropriate SharePoint group > Remove any groups that should not have access > This ensures each group can only access its own page and no other pages.

-You can apply the same concept to document libraries or specific folders:

Go to Site Contents > Open the target Document Library > Click Settings > Select Permissions for this document library > Click Stop inheriting permissions > Grant access only to the required group (If needed, this can also be done at the folder level inside the library.)

-To stop certain groups from seeing the main site page:

Go to Site Settings > Open Site permissions >Remove those groups from Site Visitors and Site Members > Grant permissions only at the individual page or library level, as described above

I hope this helps clarify the setup. If you need guidance on best practices or permission design to avoid maintenance issues, feel free to let me know.

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Charlie Martharper 385 Reputation points

2026-02-10T11:28:23.27+00:00

Thanks @Michelle-N

That was very useful! Now my question is, I creates 3 groups for each page (contributor, approver and viewer), and I am creating the unique permissions but there is no people in the groups. When I add them in the group permissions, they will be added automatically into the folders or I will have to go and add them manually into them folders and pages?
Michelle-N 12,755 Reputation points Microsoft External Staff Moderator

2026-02-10T13:40:22.7533333+00:00

Hi @Charlie Martharper

Thank you for your update. Currently, when you add people into the groups that were created with unique permissions, the users in those groups can view the folders and pages that have been granted permissions.
Charlie Martharper 385 Reputation points

2026-02-10T13:43:59.6366667+00:00

So if in groups I add the users, the folders and pages with unique permissions will not get them?

If I add them there, the permissions in apges and folders will not be updated?
Michelle-N 12,755 Reputation points Microsoft External Staff Moderator

2026-02-11T10:25:52.0233333+00:00

Hi @Charlie Martharper

Thanks for your update.

When you add users to a SharePoint group at the site level, they do not automatically get permissions on Pages / Folders / Files if those objects are using unique permissions (i.e. inheritance has been broken). When you add a user directly to a page or folder with unique permissions, only that specific object’s permissions are updated; the change does not propagate elsewhere. Permissions are not “refreshed” or “recalculated” for other items, and SharePoint does not have an automatic mechanism to synchronize unique permissions when group membership changes.

Answer 2

Yes, it is possible to assign different permissions to each page and library in SharePoint. You can set permissions at various levels, including site, library, folder, and individual document levels. This allows you to control who can view or interact with specific pages and libraries.

To achieve this, you would typically break the permission inheritance from the parent site for each page and library you want to restrict. Once inheritance is broken, you can assign unique permissions to the specific pages and libraries, ensuring that users only have access to what you want them to see.

For example, you can create SharePoint groups for each set of users and assign them the necessary permissions for the respective pages and libraries. This way, users will not be able to navigate to the main site or see other pages that they do not have permissions for.

Keep in mind that managing permissions in this way can become complex, so it's advisable to plan your permission structure carefully to avoid potential issues.

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Different permissions per page & libraries

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