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Power Apps requesting license with Microsoft 365 Business Basic (SharePoint-only app)

Safuan 20 Reputation points
2026-01-30T08:32:35.1433333+00:00

Hi all,

I’m facing a Power Apps licensing issue and need clarification.

Our company subscription is Microsoft 365 Business Basic:

  • Total licenses: 21

Assigned: 17 (16 users + 1 OneDrive)

Available: 4

I have been using Power Apps for Office / Canvas apps with SharePoint lists only as the data source. The solution is quite basic:

Sales submits a request form

Flow sends the request to Procurement

Procurement fills and emails back to Sales

Status is updated and passed to Design team

Simple dashboard view for tracking

In Power Automate, I only use standard actions:

Initialize / Set variable

Condition

Switch

Update item No premium connectors, no Dataverse tables (at least intentionally).

However, Power Apps is now requesting a license, and I was prompted to start a trial.

My questions:

Can Microsoft 365 Business Basic fully support SharePoint-only Power Apps and standard Power Automate flows?

Does simply being in the Default environment with Dataverse visible trigger licensing, even if Dataverse is not used?

What is the best way to confirm whether an app or flow is actually using a premium connector?

After the trial expires, will SharePoint-only apps continue to work?

I want to make sure I’m staying within standard licensing and not accidentally triggering premium features.

Thanks in advance for any guidance.Hi all,

I’m facing a Power Apps licensing issue and need clarification.

Our company subscription is Microsoft 365 Business Basic:

Total licenses: 21

Assigned: 17 (16 users + 1 OneDrive)

Available: 4

I have been using Power Apps for Office / Canvas apps with SharePoint lists only as the data source.
The solution is quite basic:

Sales submits a request form

Flow sends the request to Procurement

Procurement fills and emails back to Sales

Status is updated and passed to Design team

Simple dashboard view for tracking

In Power Automate, I only use standard actions:

Initialize / Set variable

Condition

Switch

Update item
No premium connectors, no Dataverse tables (at least intentionally).

However, Power Apps is now requesting a license, and I was prompted to start a trial.

My questions:

Can Microsoft 365 Business Basic fully support SharePoint-only Power Apps and standard Power Automate flows?

Does simply being in the Default environment with Dataverse visible trigger licensing, even if Dataverse is not used?

What is the best way to confirm whether an app or flow is actually using a premium connector?

After the trial expires, will SharePoint-only apps continue to work?

I want to make sure I’m staying within standard licensing and not accidentally triggering premium features.

Thanks in advance for any guidance.

Microsoft 365 and Office | Development | Microsoft 365 App Publishing
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Answer accepted by question author

Gabriel-N 17,785 Reputation points Microsoft External Staff Moderator
2026-01-30T10:27:49.5133333+00:00

Dear Safuan Thank you for reaching out to the Microsoft Q&A forum.

First, I recommend reviewing the AI-generated response on your post as it offers some helpful insights that align closely with my own thoughts on the issue.

In addition, I’d like to add a small clarification and some practical guidance based on testing and researching.

Dataverse is present in the Default environment. A premium license is only required when an app or flow actively connects to Dataverse tables or uses Dataverse actions. Simply seeing Dataverse in the environment does not count as usage. As long as the app uses only SharePoint and other standard connectors, and no Dataverse or premium connectors are actually used, no additional Power Apps license is required under Microsoft 365 Business Basic.

License prompts can still appear even for compliant apps. This usually happens if:

  • A Dataverse or premium connector was added previously and not fully removed
  • A trial license was accepted at some point

A control or function (for example, certain Office 365 user search functions) implicitly uses a premium capability

A quick way to identify this is to look for the diamond icon next to connectors or actions in Power Apps or Power Automate, this indicates a premium feature. For example: User's image

If this occurs, recheck all app data sources and flow connections, remove or replace any premium elements with standard alternatives, then republish the app or resave/rerun the flow.

I hope this information is helpful. If you have any further questions, feel free to reach out.

Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

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  1. AI answer

    2026-01-30T08:32:47.9333333+00:00

    Microsoft 365 Business Basic does support using Power Apps with SharePoint lists as the data source, as long as you are not using any premium connectors or features. Since you mentioned that your app is using standard actions in Power Automate and no premium connectors, it should generally work within the licensing limits of Microsoft 365 Business Basic.

    However, if you are prompted for a license, it could be due to specific features or configurations in your app that might inadvertently trigger premium licensing requirements. Here are answers to your specific questions:

    1. Can Microsoft 365 Business Basic fully support SharePoint-only Power Apps and standard Power Automate flows?
      Yes, as long as you are using standard connectors and features, Microsoft 365 Business Basic should support your usage.
    2. Does simply being in the Default environment with Dataverse visible trigger licensing, even if Dataverse is not used?
      Yes, the presence of Dataverse in the Default environment can trigger licensing prompts, even if you are not actively using it. However, if you are not using Dataverse features, you should not incur additional charges.
    3. What is the best way to confirm whether an app or flow is actually using a premium connector?
      You can check the connectors used in your app or flow by reviewing the connections in the Power Apps or Power Automate interface. If any connector is marked as premium, it will indicate that you need a premium license.
    4. After the trial expires, will SharePoint-only apps continue to work?
      Yes, SharePoint-only apps should continue to work as long as they do not use any premium features or connectors. However, if you were using features that require a premium license during the trial, those features will not be available after the trial expires.

    To ensure compliance with licensing, regularly review the connectors and features used in your apps and flows.

    AI-generated content may be incorrect. Read our transparency notes for more information.

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