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I am using one drive individuallly but want to use for a charity withother people.

simon waxman 0 Reputation points
2026-01-06T14:59:52.6533333+00:00

I want to use one drive for a charity and have several people able to access the account..

Presently we are all using personal accounts.

What is the process to change over and what are the costs?

Microsoft 365 and Office | OneDrive | Other | MacOS
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  1. Noel Macadangdang 16,820 Reputation points Independent Advisor
    2026-01-06T15:35:51.8033333+00:00

    Hi,

    Thank you for sharing your question.

    I get how tough it is trying to work with a bunch of people when you're stuck with single-person accounts.

    Lots of groups have this problem. It is important to have a safe, easy way to share stuff.

    Personal OneDrive accounts are really just for one person. So, to share with your charity, you need to switch to Microsoft 365 for Nonprofits, which has OneDrive for Business. This lets you make accounts for everyone, control who can see what, and work together safely. Charities can usually get cheap or free plans from Microsoft Nonprofit. Prices change based on what you need, but they are way cheaper than normal business prices.

     

    I hope this helps.

     

    Best Regards,

    Noel

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  2. AI answer

    2026-01-06T15:00:05.9933333+00:00

    To use OneDrive for a charity with multiple people, you will need to transition from individual personal accounts to a shared organizational setup. Here are the steps you can follow:

    1. Choose a Plan: You will need to select a Microsoft 365 plan that includes OneDrive for Business. This will allow multiple users to access shared storage. You can find detailed information on available plans and their costs on the Microsoft website.
    2. Create a Microsoft 365 Account: If your charity does not already have a Microsoft 365 account, you will need to create one. During this process, you can specify the number of users you want to add.
    3. Migrate Data: If you have files stored in personal OneDrive accounts, you will need to migrate these files to the new organizational account. This may involve downloading files from personal accounts and uploading them to the new OneDrive for Business account.
    4. Set Up Sharing and Permissions: Once your files are in the new account, you can set up sharing permissions to allow other members of your charity to access the files. You can manage these permissions through the OneDrive sharing settings.
    5. Training and Support: Consider providing training for your team on how to use OneDrive effectively, especially if they are transitioning from personal accounts.

    For specific pricing and detailed plan comparisons, you can refer to the Microsoft 365 business plan comparison documentation.

    References:

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