Trying to create breakroom before the actual meeting.

Hi @Francois Henri 

Thank you for reaching out Microsoft Q&A Forum regarding the breakout room controls in your Microsoft Teams meeting. 

To help you regain control over breakout rooms during your meeting, please review the following key setup steps and checks: 

1.Ensure the meeting is scheduled (Not instant) 

Breakout rooms can only be pre-created for scheduled meetings, not ad-hoc or "Meet Now" meetings. 

• Go to Teams Calendar > New Meeting (or New Event) 
• Schedule the meeting with a title, time, and participants 

2.Use the desktop app 

Breakout room pre-creation and management features are only available in the Teams desktop app, not in the web version or mobile app. 

3.Pre-Create Breakout Rooms Properly 

After scheduling the meeting: 

• Go to Teams Calendar 
• Open the scheduled meeting (Double click or click on Edit meeting) 
• Click Breakout rooms (in the top menu bar) 
• Create rooms and assign participants 
• You can select multiple participants at once or assign them individually to breakout rooms. 
• Make sure to click “Save” after setting up the rooms. 

4.Join as the organizer or co-organizer 

Only the meeting organizer or a designated co-organizer can manage breakout rooms. 

• If you're not seeing the breakout room controls, double-check that you're joining the meeting with the same account that scheduled it. 
• You can assign co-organizers in the meeting options before the meeting starts. 

5.Check meeting options 

Before the meeting: 

1. Go to the meeting in your calendar 
2. Click Meeting options 
3. Navigate to Role tab and ensure that: 
   • "Who can present" is set to "Only me" or specific people 
   • Assign presenters includes you if you're not the organizer 
   

6.Update Teams 

Make sure your Teams app is up to date: 

• Click on Three dot menu (at the top right corner) > Select Settings > About Teams

Note: We appreciate your understanding regarding the scope of support available through this forum. As moderators, our role is to provide general guidance and assist with common troubleshooting steps. While we do not have access to internal systems or administrative tools required to resolve account-specific or backend-related issues but we’ll continue doing our best to support you within the scope of our responsibilities.   

I hope the information provided proves useful. Please proceed with the outlined steps and let me know whether they resolve the issue. If not, I’ll be glad to continue working with you to find a solution. 

Thank you for your patience and understanding throughout this process. Should you have any questions or need further assistance, feel free to reach out at any time. 

I look forward to hearing from you. 

As other users will also be searching for guidance in this community, clicking “Accept Answer” and giving it an upvote would be a wonderful way to amplify your impact. Your action not only helps others with similar questions find the right solution faster, it also highlights your role in shaping a more helpful and informed community.  

Thank you again for your kind words, your thoughtful engagement, and for being such a valuable part of this space. Your contribution truly makes a difference!  

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Hi @Francois Henri,   

I hope you are having a great day. 

I'm reaching out again to follow up on your issue and check if everything has been resolved. My goal is to ensure your experience remains smooth and hassle-free. If you're still encountering any problems or have run into new challenges, please let me know which steps you're currently stuck on and happy to provide further help whenever you need it.  

If you have any further questions, feel free to tag me in your reply so I can assist you directly. 

Looking forward to your update. 

Good day @Francois Henri,  

Hope things are running smoothly on your end.  

Following up on the support thread we've been working on. I hope the information I shared in my previous answer resolve the issue you were facing. If you are still facing the same issue or need assistance with anything else, kindly respond to this email, and I will be happy to help. 

We want to make sure everything is working as expected and that your experience remains uninterrupted. 

Thank you for your patience and understanding throughout the troubleshooting process.  

I look forward to hearing from you soon. 

As other users will also be searching for guidance in this community, clicking “Accept Answer” and giving it an upvote would be a wonderful way to amplify your impact. Your action not only helps others with similar questions find the right solution faster, it also highlights your role in shaping a more helpful and informed community.   

Thank you again for your kind words, your thoughtful engagement, and for being such a valuable part of this space. Your contribution truly makes a difference!   

Note: Please follow the steps in our documentation to enable email notifications if you want to receive notifications related to this thread.