Cancel accounts from employees that don't work any more for us

Hi Melina Paspali

Thank you for contacting the Q&A Forum, and special thanks to Stefan Blom for the initial response.

As Stefan suggested, you can refer to his link and review the section titled Unassign licenses by using the Licenses page to exclude licenses for the two employees who are no longer with the organization.

Alternatively, you can manually remove the licenses by going to Users > Active Users, then using the search box to find the accounts associated with those employees. Once you’ve located the correct account, click on it, go to the Licenses and Apps tab, and simply untick the licenses assigned to that user. Don’t forget to click Save changes to apply the update.

I hope this helps you complete the task smoothly. If you have further questions, feel free to reach out, we’re happy to assist!

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For a business subscription, this is managed via the admin center. See https://learn.microsoft.com/en-us/microsoft-365/admin/manage/assign-licenses-to-users?view=o365-worldwide .