Identifying idle or unused files

Hello Xyza Xue,

Thanks for your reply.

Actually, at our organization all the sites are active. We want to remove long time not working and big files from the site.

If you have any script to achieve this goal, please suggest me.

Thanks

Noyon

Please refer to this thread:https://learn.microsoft.com/en-us/answers/questions/1339500/generate-all-files-not-modified-since-2-years-in-a

#Function to Generate Report on all documents in a SharePoint Online Site Collection
Function Get-SPODocumentInventory($SiteURL)
{
    Try {
        #Setup the context
        $Ctx = New-Object Microsoft.SharePoint.Client.ClientContext($SiteURL)
        $Ctx.Credentials = $Credentials
    
        #Get the web from given URL and its subsites
        $Web = $Ctx.web
        $Ctx.Load($Web)
        $Ctx.Load($Web.Lists)
        $Ctx.Load($web.Webs)
        $Ctx.executeQuery()
  
        #Arry to Skip System Lists and Libraries
        $SystemLists =@("Converted Forms", "Master Page Gallery", "Customized Reports", "Form Templates", "List Template Gallery", "Theme Gallery",
               "Reporting Templates", "Solution Gallery", "Style Library", "Web Part Gallery","Site Assets", "wfpub", "Site Pages", "Images")
      
        Write-host -f Yellow "Processing Site: $SiteURL"
  
        #Filter Document Libraries to Scan
        $Lists = $Web.Lists | Where {$_.BaseType -eq "DocumentLibrary" -and $_.Hidden -eq $false -and $SystemLists -notcontains $_.Title -and $_.ItemCount -gt 0}
        #Loop through each document library
        Foreach ($List in $Lists)
        {
            #Define CAML Query to Get List Items in batches
            $Query = New-Object Microsoft.SharePoint.Client.CamlQuery
            $Query.ViewXml ="
                <View Scope='RecursiveAll'>
                   <Query>
                      <OrderBy><FieldRef Name='ID' Ascending='TRUE'/></OrderBy>
                   </Query>
                   <RowLimit Paged='TRUE'>$BatchSize</RowLimit>
                </View>"
  
            Write-host -f Cyan "`t Processing Document Library: '$($List.Title)' with $($List.ItemCount) Item(s)"
  
            Do {
                #Get List items
                $ListItems = $List.GetItems($Query)
                $Ctx.Load($ListItems)
                $Ctx.ExecuteQuery()
 
                #Filter Files
                $Files = $ListItems | Where { $_.FileSystemObjectType -eq "File"}
 
                #Iterate through each file and get data
                $DocumentInventory = @()
                Foreach($Item in $Files)
                {
                    $File = $Item.File
                    $Ctx.Load($File)
                    $Ctx.ExecuteQuery()

                 
                    $filterDate = (Get-Date).AddDays(-730).Date
                    if ($File.TimeLastModified -lt $filterDate){

                        $DocumentData = New-Object PSObject
                        $DocumentData | Add-Member NoteProperty SiteURL($SiteURL)
                        $DocumentData | Add-Member NoteProperty DocLibraryName($List.Title)
                        $DocumentData | Add-Member NoteProperty FileName($File.Name)
                        $DocumentData | Add-Member NoteProperty FileURL($File.ServerRelativeUrl)
                        $DocumentData | Add-Member NoteProperty CreatedBy($Item["Author"].Email)
                        $DocumentData | Add-Member NoteProperty CreatedOn($File.TimeCreated)
                        $DocumentData | Add-Member NoteProperty ModifiedBy($Item["Editor"].Email)
                        $DocumentData | Add-Member NoteProperty LastModifiedOn($File.TimeLastModified)
                        $DocumentData | Add-Member NoteProperty Size-KB([math]::Round($File.Length/1KB))

                    }
  
                    
                        
                    #Add the result to an Array
                    $DocumentInventory += $DocumentData
                }
                #Export the result to CSV file
                $DocumentInventory | Export-CSV $ReportOutput -NoTypeInformation -Append
                $Query.ListItemCollectionPosition = $ListItems.ListItemCollectionPosition
            } While($Query.ListItemCollectionPosition -ne $null)
        }
           
        #Iterate through each subsite of the current web and call the function recursively
        ForEach ($Subweb in $Web.Webs)
        {
            #Call the function recursively to process all subsites underneaththe current web
            Get-SPODocumentInventory($Subweb.url)
        }
    }
    Catch {
        write-host -f Red "Error Generating Document Inventory!" $_.Exception.Message
    }
}
  

[Net.ServicePointManager]::SecurityProtocol = [Net.SecurityProtocolType]::Tls12

#Config Parameters
$SiteCollURL="https://xxxx.sharepoint.com/sites/name"
$ReportOutput="C:\xxx\DocInventory.csv"
$BatchSize = 500
 
#Set user name and password to connect
$UserName="[email protected]"
$Password = "pass"
 
#Create Credential object from given user name and password
$Cred = New-Object Microsoft.SharePoint.Client.SharePointOnlineCredentials($UserName,(ConvertTo-SecureString $Password -AsPlainText -Force))
    
#Set up the context
$Ctx = New-Object Microsoft.SharePoint.Client.ClientContext($SiteUrl)
$Ctx.Credentials = $Cred


   
#Delete the Output Report, if exists
if (Test-Path $ReportOutput) { Remove-Item $ReportOutput }
   
#Call the function
Get-SPODocumentInventory $SiteCollURL

Hi @Noyon Chandra Das ,

How's going today? Do you have further concerns regarding this issue? Please feel free to talk with us if you have other questions. If the above info is helpful to this question, you can click "Accept Answer". Have a nice day!

Hello Xyza Xue_MSFT,

After run the script I am getting below error.

Thanks

Noyon